Job Vacancy L&I Administrative Assistant 5 Washington State
Job title: L&I Administrative Assistant 5
Company: Washington State
Job description: Description
Our Mission: Keep Washington Safe and Working!
Our Values: Customer Focus, One L&I, Respect, Diversity, Equity and Inclusion, Learning and Growth, Reliability
Job Highlights
Please Note: This recruitment is for a non-permanent position (up to 12 months).
THE TEAM
We are innovative people strategists who support an inclusive, diverse, and productive workforce to keep Washington Safe and Working. The Office of Human Resources (OHR) ensures the Washington State Department of Labor & Industries is compliant with all state and federal personnel laws and regulations, collective bargaining agreements, and policies. We provide direction and consultation to managers, supervisors and employees regarding all facets of the administration of human resources.
THE ROLE
As the lead administrative assistant for the division, you play a key role in keeping us informed and on track. As the primary assistant to the Assistant Director of the Office of Human Resources, you will help track an $8 million dollar budget and the division’s business operations, daily operations, vacancies/hiring, major expenditures and coordinate asset management for the program. You will process all criminal history background checks for employment at the agency along with other very highly confidential personal and personnel information at an agency-wide level.
Duties
Some of what you’ll do:
- Provide administrative support to the Assistant Director.
- Manage daily calendar, organize and schedule meetings for the Assistant Director.
- Implement and maintain tracking systems to ensure follow-up and completion of program assignments.
- Process all criminal history background checks for all employees.
- Work with budget staff to prepare, update and report division budget using department prepared tools in Excel and other spending plan systems.
- Independently draft and review confidential correspondence for the Assistant Director’s signature.
- Serve as the Legislative Coordinator for OHR.
- Serve as the division contact for facility needs.
- And much more!
Qualifications
REQUIRED:
- High School diploma or equivalent AND four years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
- Ability to use desktop software to perform word processing, develop spreadsheets, prepare PowerPoint and other presentation material, edit digital photos, and develop and edit web pages.
- Experience working in an office dedicated to human resource management operations, and familiarity with handling confidential information.
- Ability to interview, hire, assign and direct work, evaluate, and discipline, set expectations, instruct, coach and identify training needs.
- Ability to write and speak effectively, establish and maintain cooperative relations with others.
- Ability to read, understand and apply law, regulation, policy or procedure related to business area and state government.
DESIRED:
- Four years of Administrative Support experience.
- Supervisory experience.
- Experience developing and reconciling complex, multi-stream budgets, management of spending plans in a public sector setting.
- Creative problem-solving in a variety of environments.
Supplemental Information
Things You Need To Know
To help you maintain a proper work-life balance, teleworking is one of the work schedule options for this position. L&I also offers flexible custom work schedules.
State employee who meet the qualifications will become eligible for a generous retirement package at the end of the employee’s career. Click on the “Benefits” tab to learn more.
At L&I, your voice matters. In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington’s 3.3 million workers. Take a look at this and learn more about why L&I is an employer of choice.
Per Gov. Inslee’s , all employees who work for the Department of Labor & Industries must be fully vaccinated against COVID-19. Your vaccine status will be verified by Human Resources prior to your first day of employment. Please contact Trish Lamb (she/her/hers) at if you need information on medical or religious accommodation.
The vaccine mandate applies to all employees regardless of teleworking status. However, due to the nature of this position’s work, the incumbent of this position will be expected to work at an L&I facility or field office (duty station). The Duty station for this position is: Tumwater, Washington.
Application process
We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the mandatory and desirable qualifications described in the announcement.
Please include the following documents with your application:
- A cover letter describing specific qualifications.
- A current resume detailing applicable experience and education.
- A list of at least three professional references with current telephone numbers.
Please do not attach or place any information about your vaccination status, including listing the governor’s mandate as a reason for leaving employment, within the application, resume, or cover letter. If you do, we will have to reject your application to safeguard others from receiving your confidential information. You will have to remove the confidential information before you can apply again.
Other information
- A job offer is contingent upon completion of a background check that includes a criminal record review.
- For positions requiring travel, you must have a valid unrestricted driver’s license and have insurance if driving a privately owned vehicle on state business.
- Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
- The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
- Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.
Did You Know?
Washington is to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.
In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington’s 3 million workers.
Veterans Preference
Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information, contact L&I’s .
Diversity, Equity, and Inclusion Employer
L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We believe in the importance of recognizing the value each of us contribute to the success of the agency mission. Having a diverse workforce is this agency’s greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.
The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700. TTY users should first call 711 to access the Washington Relay Service.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
For more Information
If you have any questions regarding this job posting, program, or the agency, please contact the .
Expected salary: $4117 – 5399 per month
Location: Thurston County, WA – Tumwater, WA
Job date: Wed, 24 Aug 2022 23:56:21 GMT
Apply for the job now!
