Job Vacancy DJJ OPERATIONS COORDINATOR State of Florida


Job title: DJJ OPERATIONS COORDINATOR

Company: State of Florida

Job description: Requisition No: 821674

Agency: Juvenile Justice

Working Title: DJJ OPERATIONS COORDINATOR – 80057586

Pay Plan: Career Service

Position Number: 80057586

Salary: $1,694.62 Bi-weekly

Posting Closing Date: 02/05/2024

Total Compensation Estimator

The Department of Juvenile Justice Salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION AND CONTACT INFORMATION:

LOCATION: TO BE DETERMINED BASED UPON SELECTED CANDIDATE

CONTACT PERSON: Maura Lashley, Lead Human Recource Liaison, Central Region Probation (863) 559-7048

STARTING SALARY: $1,694.62 bi-weekly. (In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

DUTIES AND RESPONSIBILITIES:

Act as Fiscal/Fund Administrator for Central Region Probation as Level 7 approver for the Central Region of Probation and Community Corrections for the purchasing card program, including processing, problem identification, analysis and resolution.

Monitor the system daily for purchase card charges, analyze, and complete budget preparation for Central Region.

Ensure that required documentation is accurate and complies with state and department purchasing rules.

Ensure that the appropriate Certified Minority Business Enterprise vendor is used for purchases or documentation is obtained and submitted for receiving an exception to use non- Certified Minority Business Enterprise vendor. Review all Blanket and Term Ariba on Demand requisitions each year for Central Region Probation.

Coordinate regional invoice and receiving activities and manage regional payment activities.

Ensure compliance with all state and department purchasing and payment requirements.

Review and approve monthly purchasing card reconciliation report for the region analyzing budget reports and submit corrections to Bureau of Finance and Accounting.

Analyze the proposed operating budget and recommend allotments and spending plan for the Central Region. Conduct budget meetings with the Regional Director and circuit Chief Probation Officers to review current budget status, spending plans, and projections.

Access the state purchasing card systems and reports on account transactions and histories as needed.

Analyze and provide data for Regional Administrative review and problem resolution.

Maintain logs of active Purchasing cardholders and approvers in the region, including spending limits. Provide updates to Headquarters as appropriate. Provide or assist in providing Purchasing Card and Ariba on Demand training to new and existing staff in the region.

Pay and process vendor invoices by State Purchasing Card in accordance with state mandated rules.

Assist in paying Department of Management Services, telecommunication, invoices.

Assist with monthly fuel/repair report.

MINIMUM QUALIFICATIONS:

A high school diploma or its equivalent (GED) is required at the time of submission of the candidate profile.

Must maintain a valid Driver’s License.

Must have the ability to travel.

Knowledge, skills, and abilities required for the position:

Knowing how to find information and identifying essential information. Using logic and analysis to identify the strengths and weaknesses of different approaches. Developing approaches for implementing an idea.

Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. To include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods.

Excellent verbal and written communication skills.

Strong organizational/time-management skills.

Ability to prioritize multiple tasks.

Ability to work with diverse groups and individuals.

Ability to identify problems and develop solutions.

PREFERRED QUALIFICATIONS:

Preference will ne given to current or former Department of Juvenile Justice employees

Experience with the State of Florida Purchasing Card (P-Card)

Experience with Ariba on Demand

Experience with SAMAS

Experience with budgeting

SPECIAL NOTES:

Your candidate profile must account for all employment (every calendar month following high school graduation until current). Any incomplete candidate profiles will not be considered. Responses to qualifying questions must be clearly supported by your completed candidate profile and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Candidates applying must ensure that required military documents, DD-214 Member 4 copy and current U.S. Department of Veterans’ Affairs (VA) statement of disability letter, are submitted prior to closure of the requisition.

This position requires non-traditional hours, including weekend and evening hours when needed.

All prospective candidates will be subject to a sex offender check, criminal background checks, (state, local and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ, require: (1) a valid driver’s license; and (2) a three-year acceptable driving record as defined in FDJJ Policy 1920.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.

Expected salary: $1694.62 per month

Location: Florida

Job date: Thu, 01 Feb 2024 05:06:37 GMT

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